New tenancy safety checklist for Scottish landlords

Before a new tenant moves into a private let in Scotland, you need to be registered, have a current EICR, PAT testing, a gas safety record, a legionella risk assessment, the right interlinked alarms and an EPC, and give the tenant their copies. Print this page and tick each item off.

We're a free matching service. If anything on the list needs booking, the form at the bottom passes each check to a suitable local specialist.

Property address: ______________________________   Tenancy start date: ____________

1. Before you advertise

• You're registered as a landlord with the council (registration lasts three years).
• If three or more unrelated people will live there, you have an HMO licence, or have applied.
• You have a valid EPC (up to 10 years old under the current rules).

2. Electrics

• EICR carried out in the last 5 years. Date: ____________
• Any C1 or C2 items fixed, with the paperwork kept with the report.
• The main consumer unit has at least one RCD.
• PAT testing done on every appliance you supply. Next test due: ____________

3. Gas

• Gas safety check done in the last 12 months by a Gas Safe registered engineer. Date: ____________
• Next check booked before the anniversary. Date: ____________

4. Water

• Legionella risk assessment done, or reviewed in the last 2 years. Date: ____________
• System flushed if it hasn't been in the past 2 years.
• Cold water tank lid secure; hot water stored at 60°C or more.

5. Alarms

• Smoke alarm in the living room (or the room used most).
• Smoke alarm in every hallway and landing.
• Heat alarm in the kitchen.
• All ceiling-mounted and interlinked, and tested today.
• CO alarm in any room with a boiler, fire, non-electric heater or flue.

Full details are on our interlinked fire alarms page.

6. Copies for the tenant

• Latest EICR, given before the tenancy starts.
• Gas safety record, given before they move in.
• EPC and its Recommendations Report.
• A note on the legionella controls: don't change the hot water temperature, clean showerheads, report problems with the hot water.

7. In the diary

• Next gas check: ____________
• Next EICR (no more than 5 years): ____________
• Next legionella review (no more than 2 years): ____________
• Next PAT test: ____________
• Landlord registration renewal: ____________

Want all of this on one page with the rules and sources? See our landlord certificates table. If a tenant has asked you for their copies, our tenants' page shows what they've been told to expect.